HR Officer

Main Purpose of the Position

Working with the HR Manager to provide an effective, professional service and support to all plant employees. Ideal opportunity for an individual wanting to progress their career to a HR Manager role in the future (3-5 years)

Day shift 39 hours per week

Monday - 8.00am to 3.30pm

Tuesday to Thursday - 8.00am to 4.00pm

Friday - 8.00am to 3.30pm

Key Responsibilities:

• Deliver effective HR support to the HR Manager and site
• Manage HR Inbox and pigeon hole
• First point of contact for day to day HR queries
• Assisting with the recruitment process, raising requisitions in Ardagh People, and arranging interviews and interview packs
• Reporting absence and other HR figures ahead of deadlines for daily, weekly and monthly meetings, producing graphs etc as required for HR Manager to present HR information in senior management meetings
• Preparing PowerPoint presentations for HR Manager as required
• Payroll administration for the monthly payroll, ensure sox compliance, and all paperwork uploaded for processing within payroll deadlines (including Time & Attendance, Overtime, Sickness stats and holiday recording)
• Arranging medicals – new / existing employees
• Maintaining and updating employee records on success factors (Open Text) and paper files
• Administration required during the employee lifecycle including issuing offers, change of roles, leaver administration etc, ensuring signed copies are saved on employee records.
• Prepare paperwork for onboarding and ensure right to work checks are undertaken.
• Update private medical participants each month
• Update SAP with absences, compensation and working rules.
• Manage occupational health surveillance appointments for medical screening, referrals and flu jabs.
• Raise Purchase orders on SAP, mainly for Recruitment and Occupational health and follow through the approval process as necessary.
• Long service, retirement and reward and recognition administration as required
• Ensure appropriate communications are placed on HR site notice boards and maintain as necessary.
• Create standard operating procedures for all HR Activities and maintain as required.
• Scanning paperwork to employee files
• Preparing for disciplinary and grievance hearings and taking notes at such meetings when required
• Ad hoc HR support to the management team as required.

The contents of this document are not a definitive list and as such may change over time in accordance with the changing needs of the role/business

Scope of Position

Budgets Responsible for

None

Contacts within Ardagh

All personnel on site

Contacts outside of the Company

Occupational Health

Professional Requirements

Qualifications/Experience

• At least 3 year’s experience working in HR in a similar capacity
• Experience of working in a manufacturing environment
• Experience of using SAP
• Competent to use Excel to generate spreadsheets and display data
• Experience using a HR system
• Experience using a time and attendance system
• CIPD Level 5 Qualified or working towards

Languages

English, written and verbal

Computer Skills/literacy

Microsoft Office, Excel, Word. Teams, Powerpoint,

SAP, Successfactors

Attributes

• Highly organised
• Team Player
• Compassionate
• Understanding of HR processes
• Excellent administration skills
• Pro-active ‘can do’ attitude
• Excellent communication skills, both written and verbal.
• Excellent time management with the ability to prioritise and multi-task
• Approachable/Interpersonal skills essential
• Results driven
• Can work on own Initiative
• Problem solving skills
• Discretion and confidentiality is essential