Plant Co-ordinator - Maternity Cover

Exciting Opportunity to cover this fast-paced, fulfilling role for a 9 to 12 month period.

Day shift 39 hours per week

Monday - 8.00am to 3.30pm

Tuesday to Thursday - 8.00am to 4.00pm

Friday - 8.00am to 3.30pm

Main Purpose of the Position

To provide effective administration support to the Plant Manager, Senior Management and professional communication for site.  As a talented organiser you will have a passion for continual improvement and high standards.

Key Responsibilities:

Administration

• Provide admin support to the Plant Manager and Senior Management Team in a professional and timely manner
• Schedule, attend and take actions of various meetings.
• Follow up on actions from meetings, collating information and chasing as necessary.
• Management of general housekeeping on site, reviewing, and updating plant information
• Ensure stationary provision in place for plant (ordering and maintaining stock levels)
• Create purchase orders for Plant management team as required and follow through for booking in and invoice sign off.
• Arrange hospitality (onsite and offsite) including refreshments, transport, and accommodation as appropriate ensuring communication to all parties, in compliance with company policy.
• Ensure all incoming and outgoing post is dealt with effectively, including managing the franking of post and arranging couriers as necessary
• Manage locker keys/lockers, maintaining a register of owners
• Collection and distribution of site post and management of internal ‘pigeon holes’
• Point of contact for external call to the site/direct to appropriate team
• Maintain and drive improved performance on site by identifying areas for improvement.
• Supporting out of hours for admin, travel and accommodation issues
• Visitor and new starter PPE Storage Management, allocation and preparation
• Management of car park permit system and spreadsheet maintenance
• Annual management of VIP visits to site
• Onboarding support to HR
• Employee recognition scheme management, PO ordering, letter population, voucher allocation, PO Sign off and voucher sign off population.
• Ad-Hoc time and attendance system support

Supplier Management

• Point of contact for facilities management and maintenance.  Co-ordinate site facility contractors  - building relationships with providers to ensure effective provisions in place
• Co-ordinate site services facilities i.e. Canteen/Cleaners -  build relationship, attending meetings, ensuring compliance with contract and addressing issues etc.
• Manage the workwear/uniform contract with regards to orders, distribution and any issues that arise. Coordinate all new starter and leaver uniform, ordering and cancelling as required

        Communication

• Create/maintain and monitor plant/corporate communications, acting as the communication champion for the site.

       Health and Safety Support

• Co-ordinate and maintain safety inductions for site contractors and visitors, ensure records are maintained and tracked.
• Manage tracking of safety cards, populate a publish daily and weekly H&S communications, manage and control access database to publish all relevant H&S data across site.
• Permit population
• EHS Committee meeting slide deck population and delivery support

        Event Management

• Planning and executing Rugby Plant Employee competitions and engagement
• Higher volume employee event planning, management, budgeting and execution
• Chairing the employee engagement committee

Other

• Maintaining confidentiality in all matters
• Holiday/sickness cover for other support functions when necessary
• Any other duties commensurate with the role - this is a role which will be ever evolving

Scope of Position

Budgets Responsible for

None

Contacts within Ardagh

All Plant personnel

Contacts outside of the Company

Site Service contracts (Sodexo)

Uniform Contract (Rocliffe)

3rd party contractors

Professional Requirements

Qualifications

Languages

English both written and verbal (other languages would be an advantage)

Computer Skills

Excellent knowledge of Microsoft office packages

Experience/Attributes

• At least 5 years experience as a Senior Administrator
• Effective communicator
• Strong prioritisation and organisation skills, remaining calm and flexible in this fast-paced production environment
• High attention to detail
• Ability to work as part of a team as well as independently
• Excellent time management skills
• Ability to handle confidential information
• Willing to get involved, nothing too much trouble
• Highly motivated and systematic
• Financial awareness
• Experience of event planning
• Corporate communication experience
• Remaining confidential and professional at all times

Company Values

Trust is earned by displaying personal attributes that show we are respectful, reliable, consistent and honest in our approach to others. It is built on mutual respect, personal integrity and transparency.

Teamwork is achieved with collaboration and open communication. Effective teamwork ensures we interact with colleagues in a mutually beneficial way and is important to building a strong business. Teams should be mindful of the impact their decisions have on other teams, and ultimately the business.

Excellence is constantly striving to improve ourselves and the business. It focuses on continuous improvement, innovation and sustainability

Inclusion ensures we are mindful of others, inviting contributions from everyone and valuing our diversity of thought. We all need to be comfortable and confident to be ourselves while at work.